For how long should change orders be retained on file?

For how long should change orders be retained on file?

• A. One year
• B. At least five years
• C. Ten years
• D. Permanently

Answer: (B)

Keeping records of change orders for project work is essential because these documents track all approved changes to scope, cost, and schedule. They show exactly what was authorized, what extra payments were made, and how the project evolved, which is critical for accurate billing, closeout, warranties, and any future disputes or audits.

Retaining change orders for at least five years aligns with standard construction record-keeping practice. This window provides enough time to address potential claims, warranty issues, and any licensing or regulatory audits that might arise after project completion. Keeping records longer than that is usually unnecessary for typical private projects, while a shorter period could leave you with gaps during dispute resolution or financial reconciliation.